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Human Resources (HR) Assistant in Orange at Alta Hospitals System

Date Posted: 3/6/2019

Job Snapshot

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Job Description

Human Resources (HR) Assistant

We are hospitals and affiliated medical groups, working closely together for the benefit of every person who comes to us for care. We build comprehensive networks of quality healthcare services that are designed to offer our patients highly coordinated, personalized care and help them live healthier lives. Through collaboration, we strive to provide all of our patients and medical group members with the quality, affordable healthcare they need and deserve.

The Human Resources (HR) Assistant promotes, fosters and maintains customer satisfaction through friendly, effective and efficient handling of customer needs in person and on phone. Inputs various data into tracking systems. Supports employment process by reviewing applications, providing information on openings, scheduling appointments and physicals, maintaining forms and document supplies, following up on issues, submitting background checks, filing and handling correspondences.

Job Responsibilities/Duties

  • Provides the highest level of service in greeting and assisting internal and external customers.
  • Reviews applications for completeness and communicates interview process.
  • Demonstrates excellent communication skills on the telephone and answers within 3 rings.
  • Is self-directed in assessing strengths and weaknesses and in identifying career and self-development activities.
  • Develops solutions to departmental problems.
  • Identifies and/or implements methods of controlling cost or generating revenue while providing maximum value to both the patient/customer and the department/Hospital.
  • Responsible for maintaining and filing all documents; organizes file room.
  • Timely logs applications and resumes in log book. Photocopies and distributes applications to appropriate departments.
  • Assist with meal ticket program.
  • Responsible for filing current licensure and certifications in employee files.
  • Processes subpoenas for employee records, assuring collection of accurate information, as well as appropriateness/legality of subpoenas.
  • Handles employment verification requests.
  • Sorts and distributes mail to and from the department. Distributes weekly employment opportunity list.
  • Assists Employee Transportation Coordinator with processing rideshare rewards, assisting in annual surveys and rideshare plans.
  • Schedules physicals for employee health appointments.
  • Prepares New Hire Packets and Benefit Packets. Order benefit materials as needed.
  • Ensures coverage of front desk during all work hours.
  • Maintains Form Centers in Human Resources.
  • Performs other related duties as assigned.


Minimum Education: High School Diploma or equivalent. AA Degree preferred in Human Services, General Business or equivalent.

Minimum Experience: Two (2) years office experience, preferably in HR or healthcare facility. Must have strong organization, word processing and data entry skills. Must be able to demonstrate excellent customer service and effective communication skills.

Req. Certification/Licensure: None.

Employee Value Proposition

Prospect Medical Holdings, Inc., is guided by a diverse and highly experienced leadership core. This group maintains the vision that has made Prospect a needed difference-maker in the lives of so many patients today, and many executives contribute to our continued efforts. As a member of our highly effective team of professionals you will receive:

  • Company 401K
  • Medical, dental, vision insurance
  • Paid time-off
  • Life insurance

How to Apply

To apply for this role, or search our other openings, please visit and click on a location to begin your journey to a new career with us!

We are an Equal Opportunity/ Affirmative Action Employer and do not discriminate against applicants due to veteran status, disability, race, gender, gender identity, sexual orientation or other protected characteristics. If you need special accommodation for the application process, please contact Human Resources.

EEOC is the Law:

Keywords:Reporting, Employee Files, Organization, Scheduling, Confidentiality, Independence, Orienting Employees, Human Resources, HR, Hiring, Orientation, Talent Acquisition, Recruitment, Recruiter, Recruiting, Employee Training.